Typical KanBo Applications in Real Work

Project Management — Turning Strategy into Structured Execution

Request

We coordinate several internal and external projects at once.
Our teams work across different departments — engineering, procurement, and operations.
We need one environment where we can see project progress, manage dependencies, handle approvals, and ensure that everyone is working toward the same goal without long email threads or scattered Excel sheets.
Can KanBo provide a clear structure for project execution?

KanBo Answer — The Digital Project Environment

KanBo provides a ready-to-use, yet fully adaptable project management structure that mirrors the way modern organizations actually work.
Every project can be created as a KanBo Space, nested within a Workspace representing your portfolio or department.
This structure gives you hierarchy, visibility, and context — all in one place.

Within each project Space, you can represent:

• Milestones and deliverables as Cards
• Work progress through Status Roles (Not Started → In Progress → Completed)
• Dependencies using Card Relations (e.g., “Testing depends on Installation”)
• Timelines through Gantt View
• Team assignments and workload with Resource View
• Progress and performance insights using DashSpaces

The result is not just a list of tasks — it’s a living project environment where plans, people, and execution remain connected at all times.

How It Works in Practice

Imagine your organization is delivering an infrastructure modernization program.
You create a Workspace called “Project Portfolio 2025.”
Within it, each major project becomes a Space, such as Facility Upgrade 2025 or Process Automation Pilot.

Inside Facility Upgrade 2025, you define your statuses (e.g., Not Started, In Progress, Blocked, Completed) and start building cards:

• “Design Approval”
• “Procurement of Materials”
• “Installation & Commissioning”
• “Quality Check”
• “Project Closeout Report”

Each card contains:

• A detailed description
• Responsible and co-workers
• Due dates and milestones
• Attachments (documents, drawings, contracts)
• To-Do checklists
• Comments and discussions
• Linked dependencies

As work progresses, each card’s status automatically updates project views.
The Gantt View shows the real-time project timeline with color-coded progress, while the Card Relation Map visually explains how deliverables depend on each other.
This gives project managers and executives an immediate understanding of the project’s flow and bottlenecks.

For large portfolios, DashSpaces summarize KPIs such as:

• % of completed deliverables
• Tasks blocked by dependencies
• Average completion time
• Active risks or overdue cards

Executives can view progress across multiple projects — without asking for reports.
Everything updates itself automatically, based on real work happening in KanBo.

KanBo Features in Action

Function	Description	Value
Spaces	Create one per project to define clear boundaries	Establishes structure and ownership
Statuses	Standardize workflows (Not Started → Completed)	Brings visibility and discipline
Gantt View	Visualize schedules and milestones	Real-time understanding of timing
Card Relations	Define dependencies between deliverables	Ensures logical sequencing
DashSpaces	Summarize KPIs and performance indicators	Enables quick decisions
Card Activity Stream	Records every action and discussion	Provides full traceability

Outcome — From Management to Measurable Execution

KanBo transforms the way projects are managed.
Instead of static plans, you get a dynamic digital environment where:

• Work is visible and traceable from strategic goal to individual activity.
• Dependencies and risks are transparent in real time.
• Teams are aligned around deliverables, not emails.
• Managers see progress instead of asking for updates.

This means less reporting, more doing — and a living system of execution that mirrors the true state of your projects every minute.