KanBo Access Matrix

Resource and License Management

Scale governance with organizational growth

KanBo provides administrators with tools to control user access, allocate resources, and manage license usage according to business needs.

License types and capabilities

License	Description	Focus
Business	Time tracking and approvals only	Basic reporting and activity logs
Enterprise	Full resource management with workload views	Project and departmental operations
Strategic	Includes Enterprise + scenario planning and portfolio analytics	Enterprise-wide strategic oversight

Resource management structure

• Resource Admin: Manages base data such as work schedules and holidays.
• Human Resource Manager: Oversees personnel capacity and allocations.
• Non-Human Resource Manager: Manages assets like equipment or materials.
• Finance Manager: Accesses cost-related data for planning and budgeting.

Example

In a multinational engineering firm:

• The Resource Admin defines local holiday calendars.
• Project managers allocate human and equipment resources to Spaces.
• Finance teams track internal and external project costs.
• Executives use the Strategic License for scenario-based planning.

Learn more: Resource and License Management →