How to Bring KanBo to Life in Your Organization – buyers guide

Stage 3 – Build the Structure of Work

Stage 3 – Build the Structure of Work
Objective: Design KanBo’s architecture to reflect the organization’s real structure and workflows.

Drivers: PMO, Department Heads, Process Owners, Champions

Key Actions:

Define Workspaces for strategic domains (Strategy, Operations, Finance, HR, etc.).

Within each Workspace, create Spaces for programs, projects, or departments.

Establish Card Templates for tasks, requests, and initiatives.

Set status roles (Information, Not Started, In Progress, Completed, Cancelled).

Assign roles and permissions to ensure accountability and visibility.

Attach documents and notes directly to Cards for full context.

Expected Outcomes: A unified digital structure where every business area can visualize and manage its work.

Objective: Design KanBo’s architecture to reflect the organization’s real structure and workflows.

Drivers: PMO, Department Heads, Process Owners, Champions

Key Actions:

Define Workspaces for strategic domains (Strategy, Operations, Finance, HR, etc.).
Within each Workspace, create Spaces for programs, projects, or departments.
Establish Card Templates for tasks, requests, and initiatives.
Set status roles (Information, Not Started, In Progress, Completed, Cancelled).
Assign roles and permissions to ensure accountability and visibility.
Attach documents and notes directly to Cards for full context.

Expected Outcomes: A unified digital structure where every business area can visualize and manage its work.