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About KanBo
What is KanBo?
Why Organizations Choose KanBo
KanBo Installation Options
Key Advantages & Unique Selling Points
Quickstart
Overview
1. Understand the Big Picture
2. Start Your Work
3. Build Your Workflow
4. Manage Your Tasks (Cards)
5. Track Progress
6. Collaborate and Communicate
7. Manage Documents and Knowledge
8. Solve Problems Fast
9. Choose the Right Deployment
10. Next Steps
KanBo Business Value: TCO, ROI & Licensing Overview
The Executive Perspective
Total Cost of Ownership (TCO)
Return on Investment (ROI)
License and Pricing Model Overview
Strategic Takeaway
Core KanBo Concepts, Features, and Capabilities
Overview
Workspaces – The Strategic Containers
Spaces – The Operational Environments
Processes in KanBo – Turning Procedure into Execution
Cards – The Building Blocks of Work
Views – The Visual Lenses on Work
How These Elements Work Together
Templates
Overview
Space Templates
Card Templates
Document Templates
Folder Definition in Card Templates
Templates Governance and Permissions
Tempalates Strategic Value
Relations and Dependencies
Overview
Understanding Relations
Dependencies – Predicting and Managing Impact
Visualizing Relations in KanBo
Relations Strategic Benefits
Relations Integration with Other KanBo Concepts
Relations Practical Examples
Relations Best Practices
Collaboration
Overview
Communication and Activity
Documents and Knowledge
Filters and Personal Views
Cross-Team Collaboration
Collaboration Visibility and Governance
Benefits of Contextual Collaboration
Reporting and Analytics
Overview
Real-Time Progress Tracking
Forecasting and Predictive Views
Portfolio and Aggregated Reporting
Decision Support and Continuous Improvement
Lightweight Reporting — No Exports Required
Executive Insights
From Reporting to Improvement
KanBo Administration and Governance
Overview
Roles and Permissions
Overview
Workspace and Space Roles
System and Functional Roles
Resource Management Roles – Beta
Role Assignment and Governance
Example – Enterprise Implementation
Security and Compliance Highlights
Strategic Takeaway
KanBo Access Matrix
Workspace and Space Roles
System and Functional Roles
Resource Management Module Roles – Beta
Visibility and Control Across Role Layers
Strategic Highlights
Governance Example — Enterprise Setup
Templates and Standardization
Data Integrity and Compliance
Resource and License Management
Governance through Roles and Visibility
Integration and Security Considerations
Benefits of Strong Governance in KanBo
KanBo Deployment and Integration
Overview
Deployment Overview
Cloud Deployment (Customer Cloud)
GCC High Cloud Deployment
On-Premises Deployment
Hybrid Deployment
Integration with Microsoft Ecosystem
Security and Compliance by Architecture
Administration and Automation
Deployment Strategy Recommendations
Why This Matters
KanBo Typical Daily Use
Overview
What is Corporate cancer (inefficiencies) that KanBo eliminates
Overview
Team Alignment and Daily Coordination
Early Warning for Project Health
Project Progress and Reporting
Decision Documentation and Traceability
Cross-Department Collaboration
(Experimental) Workload and Time Awareness
OnSpaceing and Knowledge Reuse
Goal Alignment and Strategic Transparency
Risk and Dependency Awareness
Meeting and Communication Efficiency
Innovation and Continuous Improvement Capture
(Experimental) Resource and Skill Visibility
Compliance and Audit Readiness
Customer Project and Account Management
Change Management and Transformation Execution
Corporate Cancers: How KanBo Helps You Eliminate Hidden Inefficiencies
Typical KanBo Applications in Real Work
Overview
Project Management — Turning Strategy into Structured Execution
Task Management — Bringing Order, Focus, and Accountability to Daily Work
Shift & Crew Management — Aligning People, Schedules, and Workload
Laboratory & R&D Work — Organizing Experiments, Data, and Collaboration with Full Traceability
Production Operations — Making Work Visible Where Value Is Created
Maintenance & Work Orders — Keeping Assets Reliable Through Structure and Transparency
Quality Control & Audits — Achieving Traceability, Accountability, and Continuous Improvement
Field Service Operations — Coordinating People, Sites, and Service Quality in Real Time
Safety & Incident Management — Building a Culture of Prevention and Accountability
Advanced Use Cases
Overview
Strategic Planning and Execution
Portfolio and Program Management
Operational Process Management
(Experimental) Resource and Capacity Planning
Knowledge Management and Retention
(Experimental) Scenario Planning and Decision Simulation
(Experimental) Cross-Subsidiary and External Collaboration
Continuous Improvement and Learning Culture
Deployment and Administration
Overview
Deployment Options
Security and Compliance
Application-Layer Security
Secure Development and Operations
Backup, Disaster Recovery & Business Continuity
Administration and Governance
Integration and Automation
Administrative Summary
Learning and Adoption
Overview
KanBo Learning Ecosystem
Learning and Adoption Paths
Overview
Path 1 – New User / OnSpaceing Essentials
Path 2 – Daily User / Contributor
Path 3 – Team Leader / Department Manager
Path 4 – Administrator / Champion
Path 5 – C-Level / Executive
Adoption Framework for the Enterprise
Overview
Measuring Progress and Engagement
Overview
Continuous Learning Culture
Overview
KanBo Roadmap & Emerging Modules
Overview
KanBo Resource Management
KanBo Robot (Automations)
KanBo Sync Engine
KanBo MCP (Model Context Protocol)
Unified Roadmap Vision
How to Bring KanBo to Life in Your Organization – buyers guide
Introduction – The Journey to a Single Source of Truth
Stage 1 – Define Vision and Intent
Stage 2 – Prepare the Foundation
Stage 3 – Build the Structure of Work
Stage 4 – Execute and Observe
Stage 5 – Reflect, Learn, and Standardize
Stage 6 – Scale and Integrate
Stage 7 – Institutionalize and Govern
Stage 8 – Continuous Evolution
Stage 9. Navigation Summary
Stage 10. Conclusion – From Work Management to Organizational Truth
KanBo Glossary & Feature Reference
Overview
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